Freedom of Information (FOI)

GUIDE TO INFORMATION

Freedom of information (FOI) law requires Scottish public authorities to produce and maintain a publication scheme. Authorities are under a legal obligation to:

  • publish the classes of information that they make routinely available
  • tell the public how to access the information and what it might cost.

Dunedin School is a Scottish public authority under FOI law and it has adopted the Model Publication Scheme produced by the Scottish Information Commissioner.

The purpose of this Guide to Information is to:

  •  let you to see what information Dunedin School publishes under each class of the Model Publication Scheme
  •  tell you how to find the information easily
  •  tell you about any charges for the information
  • give contact details for enquiries and help with accessing the information
  • explain how to request information we haven’t published

Availability and formats

The information we publish through the Model Publication Scheme is, wherever possible, available on our website. We offer alternative arrangements for people who do not want to, or cannot, access the information online or by inspection at our premises. For example, we can usually arrange to send information to you in paper copy (although there may be a charge for this).

Exempt information

We will publish the information we hold that falls within the classes of information below. If a document contains information that is exempt under Scotland’s freedom of information laws (for example sensitive personal information or a trade secret), we may remove or redact the information before publication but we will explain why.

Copyright

Dunedin School has adopted the Open Government Licence (OGL) for the information it publishes through this Guide. You can view the  OGL here: http://www.nationalarchives.gov.uk/doc/open-government-licence/. This sets out what you can and cannot do with our published information where we are the copyright holder.

Where Dunedin School does not hold the copyright in information we publish, we will make that clear in this guide.

Charges

There is no charge to view information on our website or at our premises. Prior arrangements must be made to view information at the school.

We may charge for providing information to you e.g., photocopying and postage, but we will charge you no more than it actually costs us to do so. We will always tell you what the cost is before providing the information to you.

Our photocopying charge per sheet of paper is shown in the table below:

 

Size of paper Pence per single sided copy (black and white)
A3 10p
A4 5p

We will recharge any postage costs at the rate we paid to send the information to you.

When providing copies of pre-printed publications, we will charge no more than the cost per copy of the total print run.

We do not pass on any other costs to you for our published information.

This charging schedule does not apply to our commercial publications (see Class 8 below). These items are offered for sale through retail outlets such as book shops, academic journal websites or museum shops and their price reflects a ‘market value’ which may include the cost of production.

Contact us

You can contact us for assistance with any aspect of this publication scheme:

Dunedin School, Liberton House, 5 Nether Liberton Lane, Edinburgh, EH16 5TY, 0131 672 2638

We will also be pleased to advise you how to ask for information that we do not publish or how to complain if you are dissatisfied with any aspect of this publication scheme.

The classes of information that we publish

We publish the information that we hold within the following classes. Once information is published under a class we will continue to make it available for the current and previous two financial years.

Where information has been updated or superseded, only the current version will be available. If you would like to see previous versions, you are welcome to make a request to us for that information.

CLASS 1: ABOUT Dunedin School
Class description: Information about Dunedin School who we are, where to find us, how to contact us, how we are managed and our external relations

 The information we publish under this class How to access it
School name, address and contact  page on this website
School structure, roles and responsibilities of senior staff  Prospectus – 2016

Dunedin School Report and Financial Statements 31 Aug 15

School opening hours  N/A (to be added to the School Handbook 2016)
Contact details for customer care and complaints  school handbook
This Guide to Information  This page
How to make an information request to the school  This page
Our charges for information that has not been published*  This page
Legal framework for the school e.g., s29 of the Education Act, constitution, company details, etc.  Memorandum and Articles of Association
Governance structures: board, committees, other decision-making structures  Dunedin School Report and Financial Statements 31 Aug 15
Names, responsibilities and (work- related) biographical details of the people who make strategic and operational decisions about the performance of function and/or delivery of services by the school e.g. Board members, chief officers  Dunedin School Report and Financial Statements 31 Aug 15
School plan SQAIP 14-15
School strategies e.g., stakeholder engagement, equality Not collated under this heading. See policies and planning
School policies e.g., health and safety, bullying  Dunedin School Policy List (Sep 2015)
School planning processes  SIP – V4 2016-17
How the school is held accountable, including reporting requirements of regulators  Education Scotland website
Internal and external audit arrangements  Education Scotland website
 Subsidiary companies or other significant financial interests  none
 Strategic agreements with other bodies e.g., placement agreements with local authorities  Final Dunedin SLA

 

CLASS 2: HOW DUNEDIN SCHOOL DELIVERS OUR FUNCTIONS AND SERVICES
Class description: Information about our work, our strategy and policies for delivering functions and services and information for our service users.

 The information we publish under this class How to access it
Description of the school’s functions  Prospectus – 2016
Strategies, policies and internal staff procedures for delivering the school’s functions  Dunedin School Policy List (Sep 2015)
How to report a concern to the school  Handbook 2016 v1
 Reports about how the school delivers its functions  Education Scotland website
 Any fees or charges the school makes for delivery of its functions  Fees page
List of services provided by the school, including the statutory basis for them (where applicable)  Prospectus – 2016
Service policies and internal staff procedures, including allocation, quality and standards  Dunedin School Policy List (Sep 2015)
 Service schedules and delivery plans  N/A
Information for service users, including how to access the services  Prospectus – 2016
Fees and charges to service users, including bursaries  Fees page
School newsletters and news sheets  N/A

 

CLASS 3: HOW DUNEDIN SCHOOL TAKES DECISIONS AND WHAT IT HAS DECIDED
Class description: Information about the decisions we take, how we make decisions and how we involve others

 The information we publish under this class How to access it
Decisions taken by the school: agendas, reports and papers provided for consideration and minutes of Board (or equivalent) meetings to be published from September 2016
Public consultations and the outcomes of engagement with stakeholders N/A
Reports of any regulatory inspections, audits and investigations carried out by the school Parents’ SQAIP 14-15

 

CLASS 4: WHAT DUNEDIN SCHOOL SPENDS AND HOW IT SPENDS IT
Class description: Information about our strategy for, and management of, financial resources (in sufficient detail to explain how we plan to spend public money and what has actually been spent.

 The information we publish under this class How to access it
Financial statements, including annual accounts, financial statements required by statute and any regular statements e.g., quarterly budget statements Dunedin School Report and Financial Statements 31 Aug 15
Financial policies and procedures for budget allocation N/A
Budget allocation to key policy / function / service areas N/A
Purchasing plans and capital funding plans  N/A
Financial administration manual / internal financial regulations N/A
Expenses policies and procedures N/A
Senior staff / board member expenses at category level e.g., travel, subsistence and accommodation N/A
Board member remuneration other than expenses N/A
Pay and grading structure (levels of pay rather than individual salaries) N/A
Investments, summary information about endowments, investments and school pension fund N/A
Any grants available from the school, how to apply for them and funding awards made N/A

 

CLASS 5: HOW DUNEDIN SCHOOL MANAGES ITS HUMAN, PHYSICAL AND INFORMATION RESOURCES
Class description: Information about how we manage the human, physical and information resources of Dunedin School

 The information we publish under this class How to access it
Strategy for and management of human resources  N/A
Staffing structure Prospectus – 2016
Human resources policies, procedures and guidelines, including: recruitment, performance management, salary and grading, promotion, pensions, discipline, grievance, staff development, staff records  Dunedin School Policy List (Sep 2015)
Employee relations structures and agreements reached with recognised trade unions and professional organisations  N/A
Management of the school’s land and property assets, including environmental / sustainability report  none
 Description of the school’s land and property holdings  N/A
 Estate development plans  none
 Property and land maintenance arrangements  N/A
 Records management policy, including records retention schedule  N/A
 Information governance / asset management policies and procedures, information asset list  N/A
 Knowledge management policies and procedures  none
 Lists of statistical information published by the school none
 Freedom of information policies and procedures To be added to the publication scheme and published to our website
 Data protection or privacy policy Dunedin School Policy List (Sep 2015)

 

CLASS 6: HOW DUNEDIN SCHOOL PROCURES GOODS AND SERVICES FROM EXTERNAL PROVIDERS
Class description: Information about how we procure goods and services, and our contracts with external providers

 The information we publish under this class How to access it
Procurement policies and procedures N/A
Invitations to tender N/A
List of contracts which have gone through formal tendering, including name of supplier, period of contract, and value N/A

 

CLASS 7: HOW DUNEDIN SCHOOL IS PERFORMING
Class description: Information about how Dunedin School performs as an organisation, and how well it delivers its functions and services

 The information we publish under this class How to access it
External reports e.g., annual report, performance statements required by statute (e.g., section 32 of the Public Service Reform (Scotland) Act 2010 if applicable Education Scotland website

Parents’ SQAIP 14-15

Performance indicators and performance against them Parents’ SQAIP 14-15

 

CLASS 8: OUR COMMERCIAL PUBLICATIONS
Class description: Information packaged and made available for sale on a commercial basis and sold at market value through a retail outlet e.g. bookshop, museum or research journal.

 The information we publish under this class How to access it
None N/A

 

CLASS 8: OUR OPEN DATA
Class description: Open data made available by the school as described by the Scottish Government’s  Open Data Resource Pack and available under an open licence.

 The information we publish under this class How to access it
None N/A

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