GUIDE TO INFORMATION
Freedom of Information (FOI) law requires Scottish public authorities to produce and maintain a publication scheme. Authorities are under a legal obligation to:
- publish the classes of information that they make routinely available
- tell the public how to access the information and what it might cost.
Dunedin School is a Scottish public authority under FOI law and it has adopted the Model Publication Scheme produced by the Scottish Information Commissioner.
The purpose of this Guide to Information is to:
- let you to see what information Dunedin School publishes under each class of the Model Publication Scheme
- tell you how to find the information easily
- tell you about any charges for the information
- give contact details for enquiries and help with accessing the information
- explain how to request information we haven’t published
Availability and formats
The information we publish through the Model Publication Scheme is, wherever possible, available on our website. We offer alternative arrangements for people who do not want to, or cannot, access the information online or by inspection at our premises. For example, we can usually arrange to send information to you in paper copy (although there may be a charge for this).
Exempt information
We will publish the information we hold that falls within the classes of information below. If a document contains information that is exempt under Scotland’s freedom of information laws (for example sensitive personal information or a trade secret), we may remove or redact the information before publication but we will explain why.
Copyright
Dunedin School has adopted the Open Government Licence (OGL) for the information it publishes through this Guide. You can view the OGL here: http://www.nationalarchives.gov.uk/doc/open-government-licence/ This sets out what you can and cannot do with our published information where we are the copyright holder.
Where Dunedin School does not hold the copyright in information we publish, we will make that clear in this guide.
Charges
There is no charge to view information on our website or at our premises. Prior arrangements must be made to view information at the school.
We may charge for providing information to you e.g., photocopying and postage, but we will charge you no more than it actually costs us to do so. We will always tell you what the cost is before providing the information to you.
Our photocopying charge per sheet of paper is shown in the table below:
| Size of paper | Pence per single sided copy (black and white) |
|---|---|
| A3 | 10p |
| A4 | 5p |
We will recharge any postage costs at the rate we paid to send the information to you.
When providing copies of pre-printed publications, we will charge no more than the cost per copy of the total print run.
We do not pass on any other costs to you for our published information.
This charging schedule does not apply to our commercial publications (see Class 8 below). These items are offered for sale through retail outlets such as book shops, academic journal websites or museum shops and their price reflects a ‘market value’ which may include the cost of production.
Contact us
You can contact us for assistance with any aspect of this publication scheme:
Dunedin School, Liberton House, 5 Nether Liberton Lane, Edinburgh, EH16 5TY, 0131 672 2638
We will also be pleased to advise you how to ask for information that we do not publish or how to complain if you are dissatisfied with any aspect of this publication scheme.
The classes of information that we publish
We publish the information that we hold within the following classes. Once information is published under a class we will continue to make it available for the current and previous two financial years.
Where information has been updated or superseded, only the current version will be available. If you would like to see previous versions, you are welcome to make a request to us for that information.
CLASS 1: ABOUT Dunedin School
Class description: Information about Dunedin School who we are, where to find us, how to contact us, how we are managed and our external relations
| The information we publish under this class | How to access it |
| School name, address and contact | Contact Us |
| School structure, roles and responsibilities of senior staff | School Brochure Dunedin School Report and Financial Statement 31st Aug 2022 |
| School opening hours | School Handbook 2022-23 |
| Contact details for customer care and complaints | School Handbook 2022-23 |
| This Guide to Information | This page |
| How to make an information request to the school | This page |
| Our charges for information that has not been published* | This page |
| Legal framework for the school e.g., s29 of the Education Act, constitution, company details, etc. | Memorandum and Articles of Association |
| Governance structures: board, committees, other decision-making structures | Dunedin School Report and Financial Statement 31st Aug 2022 |
| Names, responsibilities and (work- related) biographical details of the people who make strategic and operational decisions about the performance of function and/or delivery of services by the school e.g. Board members, chief officers | Dunedin School Report and Financial Statement 31st Aug 2022 |
| School Improvement Plan | School Improvement Plan 2022-23 |
| School strategies e.g., stakeholder engagement, equality | Not collated under this heading. See policies and planning |
| School policies e.g., health and safety, bullying | Dunedin School Policy List (Mar 2023) |
| School planning processes | School Improvement Plan 2022-23 |
| How the school is held accountable, including reporting requirements of regulators | Education Scotland Inspection Report 2015 |
| Internal and external audit arrangements | Education Scotland Inspection Report 2015 |
| Subsidiary companies or other significant financial interests | None |
| Strategic agreements with other bodies e.g., placement agreements with local authorities | N/A |
CLASS 2: HOW DUNEDIN SCHOOL DELIVERS OUR FUNCTIONS AND SERVICES
Class description: Information about our work, our strategy and policies for delivering functions and services and information for our service users.
| The information we publish under this class | How to access it |
| Description of the school’s functions | School Brochure |
| Strategies, policies and internal staff procedures for delivering the school’s functions | Dunedin School Policy List (Mar 2023) |
| How to report a concern to the school | School Handbook 2022-23 |
| Reports about how the school delivers its functions | Education Scotland website |
| Any fees or charges the school makes for delivery of its functions | Fees page |
| List of services provided by the school, including the statutory basis for them (where applicable) | School Brochure |
| Service policies and internal staff procedures, including allocation, quality and standards | Dunedin School Policy List (Mar 2023) |
| Service schedules and delivery plans | N/A |
| Information for service users, including how to access the services | School Brochure |
| Fees and charges to service users, including bursaries | Fees page |
| School newsletters and news sheets | N/A |
CLASS 3: HOW DUNEDIN SCHOOL TAKES DECISIONS AND WHAT IT HAS DECIDED
Class description: Information about the decisions we take, how we make decisions and how we involve others
| The information we publish under this class | How to access it |
| Decisions taken by the school: agendas, reports and papers provided for consideration and minutes of Board (or equivalent) meetings | On request |
| Public consultations and the outcomes of engagement with stakeholders | N/A |
| Reports of any regulatory inspections, audits and investigations carried out by the school | School Quality and Improvement Plan 2021-22 |
CLASS 4: WHAT DUNEDIN SCHOOL SPENDS AND HOW IT SPENDS IT
Class description: Information about our strategy for, and management of, financial resources (in sufficient detail to explain how we plan to spend public money and what has actually been spent.
| The information we publish under this class | How to access it |
| Financial statements, including annual accounts, financial statements required by statute and any regular statements e.g., quarterly budget statements | Dunedin School Report and Financial Statement 31st Aug 2022 |
| Financial policies and procedures for budget allocation | N/A |
| Budget allocation to key policy / function / service areas | N/A |
| Purchasing plans and capital funding plans | N/A |
| Financial administration manual / internal financial regulations | N/A |
| Expenses policies and procedures | N/A |
| Senior staff / board member expenses at category level e.g., travel, subsistence and accommodation | N/A |
| Board member remuneration other than expenses | N/A |
| Pay and grading structure (levels of pay rather than individual salaries) | N/A |
| Investments, summary information about endowments, investments and school pension fund | N/A |
| Any grants available from the school, how to apply for them and funding awards made | N/A |
CLASS 5: HOW DUNEDIN SCHOOL MANAGES ITS HUMAN, PHYSICAL AND INFORMATION RESOURCES
Class description: Information about how we manage the human, physical and information resources of Dunedin School
| The information we publish under this class | How to access it |
| Strategy for and management of human resources | N/A |
| Staffing structure | School Brochure |
| Human resources policies, procedures and guidelines, including: recruitment, performance management, salary and grading, promotion, pensions, discipline, grievance, staff development, staff records | Dunedin School Policy List (Mar 2023) |
| Employee relations structures and agreements reached with recognised trade unions and professional organisations | N/A |
| Management of the school’s land and property assets, including environmental / sustainability report | None |
| Description of the school’s land and property holdings | N/A |
| Estate development plans | None |
| Property and land maintenance arrangements | N/A |
| Records management policy, including records retention schedule | N/A |
| Information governance / asset management policies and procedures, information asset list | N/A |
| Knowledge management policies and procedures | None |
| Lists of statistical information published by the school | None |
| Freedom of information policies and procedures | To be added to the publication scheme and published to our website |
| Data protection or privacy policy | Dunedin School Policy List (Mar 2023) |
CLASS 6: HOW DUNEDIN SCHOOL PROCURES GOODS AND SERVICES FROM EXTERNAL PROVIDERS
Class description: Information about how we procure goods and services, and our contracts with external providers
| The information we publish under this class | How to access it |
| Procurement policies and procedures | N/A |
| Invitations to tender | N/A |
| List of contracts which have gone through formal tendering, including name of supplier, period of contract, and value | N/A |
CLASS 7: HOW DUNEDIN SCHOOL IS PERFORMING
Class description: Information about how Dunedin School performs as an organisation, and how well it delivers its functions and services
| The information we publish under this class | How to access it |
| External reports e.g., annual report, performance statements required by statute (e.g., section 32 of the Public Service Reform (Scotland) Act 2010 if applicable | Education Scotland Inspection Report 2015 SQAIP 2020-21 |
| Performance indicators and performance against them | School Quality and Improvement Plan 2021-22 |
CLASS 8: OUR COMMERCIAL PUBLICATIONS
Class description: Information packaged and made available for sale on a commercial basis and sold at market value through a retail outlet e.g. bookshop, museum or research journal.
| The information we publish under this class | How to access it |
| None | N/A |
CLASS 8: OUR OPEN DATA
Class description: Open data made available by the school as described by the Scottish Government’s Open Data Resource Pack and available under an open licence.
| The information we publish under this class | How to access it |
| None | N/A |
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